Collection Development

Purpose, Goals & Objectives

The purpose of the Blackwell Public Library is to provide all individuals in the community with carefully selected books and other materials to aid the individual in the pursuit of education, information, research, pleasure, and the creative use of leisure time.

Collection development and materials selection is the process of deciding which materials are added to the collection, which materials are retained, and which materials are removed.

The goal of a collection development policy is to assure a comprehensive collection of materials in various forms.

Because of the volume of publishing, as well as the limitations of budget and space, the library must have a selection policy with which to meet community interests and needs.

The materials selection/collection development policy is used by the library staff in the selection of materials and also serves to acquaint the general public with the principles of selection.

The materials selection/collection development policy, like all other policies, will be reviewed and/or revised as the need arises.

The Library Bill of Rights and The Freedom to Read Statement have been endorsed by the Blackwell Public Library Board of Trustees and are integral parts of the policy.

Responsibility for Selection

The ultimate responsibility for selection of library materials rests with the library director who operates within the framework of the policies determined by the Blackwell Public Library Board of Trustees, which adopts the policy. This responsibility may be shared with other members of the library staff; however, because the director must be available to answer to the library board and the general public for actual selections made, the director has the authority to reject or select any item contrary to the recommendations of the staff.  Staff recommendations and public recommendations will be considered.

Criteria for Selection

The widest possible selection of subjects and viewpoints are included in the selection process with the main points considered in the selection of materials are:

  1. individual merit of each item
  2. popular appeal/demand
  3. suitability of material for the clientele
  4. existing library holdings
  5. budget


Selection Tools

Reviews are a major source of information about new materials. The primary source(s) of reviews is (are) Booklist, School Library Journal, Library Journal, the Horn Book, Publisher’s Weekly, the New York Times book reviews, other published reviews and patron requests.

The lack of a review or an unfavorable review shall not be the sole reason for rejecting a title which is in demand. Consideration is, therefore, given to requests from library patrons and books discussed on public media. Materials are judged on the basis of the work as a whole, not on a part taken out of context.

Interlibrary Loan

Because of limited budget and space, the library cannot provide all materials that are requested. Therefore, interlibrary loan is used to obtain from other libraries those materials that are beyond the scope of this library’s collection.

In return for utilizing interlibrary loan to satisfy the needs of our patrons, the Blackwell Public Library agrees to lend its materials to other libraries through the same interlibrary loan network, and to make an effort to have its current holdings listed in a tool that is accessible by other libraries throughout the state.

Gifts and Donations

The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed. If they are not needed because of duplication, condition, or dated information the director can dispose of them as he/she sees fit. The same criteria of selection which are applied to materials purchased by the library are applied to gifts. Memorial gifts of books or money are also accepted with suitable bookplates placed in the book. Specific memorial books can be ordered for the library on request of a patron if the request meets the criteria established by the Board. It is desirable for gifts of or for specific titles to be offered after consultation with the library director. Book selection will be made by the director if no specific book is requested. The Blackwell Public Library encourages and appreciates gifts and donations.

By law, the library is not allowed to appraise the value of donated materials, though it can provide an acknowledgment of receipt of the items if requested by the donor.


An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process. On average, approximately three percent (3%) of the collection may be weeded annually.  Replacement of worn volumes is dependent upon current demand, usefulness, more recent acquisitions, and availability of newer editions. This ongoing process of weeding is the responsibility of the library director and is authorized by the Board of Trustees. The library uses the CREW Method of Deselection. Withdrawn materials will be handled in a similar manner and under the same authority as donated materials.

Request for Reconsideration

The Blackwell Public Library recognizes that some materials are controversial and that any given item may offend some patrons. Selection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles stated in this policy.

Responsibility for the reading of children rests with their parents or legal guardians. Selection of library materials will not be inhibited by the possibility that materials may come into the possession of children.

Library materials will not be marked or identified to show approval or disapproval of their contents, and no library material will be sequestered except to protect it from damage or theft.

Although materials are carefully selected, there can arise differences of opinion regarding suitable materials. Patrons requesting that material be withdrawn from or restricted within the collection may complete a “request for reconsideration” form which is available in the library. The inquiry will be placed on the agenda of the next regular meeting of the Blackwell Public Library Board of Directors.  The library director will provide justification to the Board as to the selection criteria used and the Library Board will determine if the material was selected according to policy.  The person requesting reconsideration will be notified by the Library Board’s decision.

The personal views of the library director, the members of the Board, or the perceived views of the community will not be used as criteria in making a ruling.  All decisions will be made based on the compliance with the Collection Development Policy.